San Francisco, CA



San Francisco—Located within the Presidio

m/Oppenheim Executive Search seeks a highly-motivated and detailed-oriented individual who wishes to advance their career in the executive recruiting field. You will join a team who is passionate about mission-driven organizations and helping nonprofits connect with the great leaders they deserve.

The Administrative & Research Associate provides stellar administrative and research support to a dedicated team of Executive Recruiters (Principals). You will work with a talented team of professionals to find top level candidates for senior, executive and highly specialized positions for our nonprofit clients.

Essential Functions:


  • Assist 4-5 Executive Recruiters in search execution and business development;
  • Be the final editor ensuring accuracy of documents (CVs, resumes, write-ups, position descriptions, proposals, etc.);
  • Print, assemble, and ensure timely delivery of documents for candidate interviews;
  • Maintain all company templates and reports, in addition to documentation for the Research Department and for technical related information (servers, database software etc.);
  • Manage the company’s general email account and route correspondence and relevant information to staff;
  • Occasionally make phone calls to prospective clients or candidates for verification of information.


  • Work with the search team in developing strategy including constructing company target lists, and researching candidate profiles;
  • Create source lists based on the approved position description;
  • Conduct internet research to identify potential candidates and for business development and other internal projects;
  • Organize data and research findings into reports.


  • Become the resident expert on the use of the firm’s CRM system to carry out technical and database trainings as needed;
  • Be a touchstone for troubleshooting technical issues and questions;
  • Lead regular database integrity audits to ensure data quality;
  •  Run quarterly and annual queries to identify inconsistencies in the database and help create a regular plan of action to ensure accurate data;
  •  Manage IT structure and coordinate with technical support and end users regarding any needed improvements, testing, fixes, resolution of bugs for the database;
  • Expand the database by updating and creating new contact records as new sources, prospects and business partners are identified.

Minimum Qualifications:

Education and Training: BA/BS from an accredited institution and at least 4 years of professional work experience.

Experience and demonstrated success:

  • Organizing a complex workload, maintaining several projects of equal priority at one time and sustaining productivity and accuracy under pressure;
  • Working with relational databases (familiarity with GoldMine a plus); intermediate to advanced proficiency with Microsoft Office Suite;
  • Excellent internet research, writing, editing and communication skills;
  • Providing administrative support in a professional office setting;
  • Producing, editng and proofreading print and online materials;
  • Good phone etiquette and clear communicator;
  • Ability to work on the computer on a continuous, daily basis.

Personal Characteristics:

  • Passion for mission—a commitment to the firm’s mission “to strengthen nonprofits by finding great leaders for great nonprofit organizations”;
  • Able to interact in an effective, tactful and professional manner; responds graciously and promptly to the needs and requests of others but is comfortable setting boundaries to manage realistic timelines;
  • Exemplifies highest standards of integrity, professionalism, discretion, excellence and accountability;
  • Possesses a creative and solution driven mentality, along with a high degree of attention to detail and accuracy;
  • Able to work well under pressure and adapt easily to changing situations and priorities; exercises good judgment and stays focused on overarching goals;
  •  Emotionally mature and self-reliant — someone who will thrive working in a small but growing team;
  • Self-starter and desire to continually learn new skills and grow.


Salary DOE, Medical insurance (95% employer contribution), Disability insurance, Commuting/ Flexible Spending Account, 401k, 13 days paid vacation, 10 days sick and 10+ paid holidays.

Location: Our office is located on the Main Post in the Presidio. Free PresidiGo Downtown shuttle takes you from downtown San Francisco from the Transbay Terminal, Embarcadero BART, and Union Street/Van Ness Ave and the Presidio. The Around the Park routes – Presidio Hills and Crissy Field serve more than 40 destinations within the Presidio. Many stops are within a short walking distance from MUNI or Golden Gate Transit bus lines.

To Apply:

Interested candidates please submit the following to the attention of “Hiring Manager” with the subject line “ARA”/YOUR NAME” to

Include the following:

1. Cover letter — Tell us why you are the ideal candidate for this position;
2. Resume;
3. Be ready to submit 3-5 references.

No phone calls please!
m/Oppenheim Executive Search is an equal opportunity employer